Happy project status meetings
PM Clinic: Week 30 discussion summary
We have a weekly hour meeting to review project status - but for several reasons these meetings often run much longer (and there is much suffering). The dynamics of our team are such that each person feels the need to either: have an opinion on every single topic that comes up, or analyses the topics to death.
I've tried to keep things flowing by getting people to submit status reports before the meeting so that only the issues need to be discussed (but this is failing since everyone is too busy to submit anything); and using a stopwatch to enforce talking limits (but doesn't fully work as everyone wants to convey their opinion again and again). I know we've talked about meetings on pmclinic before, but are there special considerations for project status meetings?
- Switched Off
General status meeting advice
This discussion had many different kinds of suggestions that may or may not be releveant to any specific situation..
Thoughts on status reports
Something is wrong if people are too busy to write status. Status reports should be a way to help get work done, not just a lost block of time. If you ask people what they spend their time doing, and list the effects you want status reports to have, you'll find some overlaps. Agree that status reports should be trying to achieve those overlaps.
Thoughts on bad status meetings
Often meetings only show the surface level problems. You probably can't solve the deeper problems in the meeting itself. If two team leaders have serious disagreements, the meeting will be their battlefield. To solve real problems you often need to talk to people outside of meetings, one on one if possible, and make your case for what problem you see and how you think it might be fixed.
Neil Enns, David Cortright, aisal Jawdat, Jeri Dansky, P Andrew, David Gorbet, Scott Berkun (editor)
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