Top ten reasons managers become assholes

In response to angry comments about the large number of mean or incompetent people in management circles, here’s the first in a series of posts about them. (There is also a positive follow up post on the top ten reasons managers become great):

The top ten reasons managers become assholes:

  1. A boss they admired was an asshole. In trying to emulate someone more powerful than themselves, they didn’t separate the good qualities from the bad and copied it all. In their admiration they defend the bad along with the good (note: people do this with their parents too). See The Jobsian Fallacy.
  2. They are insecure in their role. The psychology of opposites goes a long way in understanding human nature. Overly aggressive people are often quite scared, and their aggression is a pre-emptive attack driven by fear: they attack first because they believe an attack from others is inevitable. Management makes many people nervous since it’s defined by having have less direct control, but more broad responsibility. Many managers never get over this, and micromanage: a clear sign of insecurity and confusion over their role and yours.
  3. They prefer intimidation to leadership. If you have a gun, the fastest way to get someone to do something for you is to threaten them with it. But if you take away the gun, you have no power. However if you take the time to convince someone to do something for good reasons, those reasons can last no matter how armed or unarmed you are. A person who has confused intimidation with persuasion, or leadership, behaves poorly all the time. They rely on their guns, not their minds, which prevents the people who work for them from using their minds too.
  4. They are unhappy with their lives. What percentage of people are miserable in the corporate world? I think 20-30% is a safe bet. If you’re miserable, you tend to inflict your misery on those who have less power than you do. If your life is miserable enough you won’t even notice how rude you are to waiters, assistants, and sub-ordinates. It may be nothing personal, or even work related, these people simply have a volcano of negative emotions that must escape somewhere, often in eruptions that they can not control. Just be glad you’re not their spouse or offspring.
  5. They lose their way. Management is disorienting. You are not in the real world in the same way front line workers are. Everything is meta. Decisions become abstractions. People are numbers. Getting lost in middle management is common. Unless they find a guiding light to keep the bearings, and stay low to the ground, good people get lost. It’s smart when taking on a new role to ask someone closer to the ground to be your sanity check. Telling you when the front lines thinks you’re not the same guy anymore.
  6. Promotion chasing. As you get further from front line work, the goals of promotion become clearer than the goals of the projects. Often what’s right for the project, and the people working on it, isn’t lined up with what’s going to get a manager promoted. This creates a moral dilemma, do what’s right for the team, or do what’s best for me. By spending more time with other managers than with front line workers, it’s easy to forget where the high ground is.
  7. Their management chain is toxic. If you are a manager, and your boss is inflicting blame, disorder or pain on you, there are two choices. Either pass the pain on down, or suck it up and shield your team from the pain. Will you pass the blame on to your team, or take all the heat? The latter is much harder to do than the former, and the former will often be taken as being an asshole. Even if no solution is possible, one gutsy thing to say is “I don’t agree with this either, but I was unable to convince my boss, so we’re doing it anyway”. This takes guts as it makes you seem powerless. You must choose between seeming powerless vs. seeming like an asshole, and the latter often wins.
  8. The Peter Principle. A 1968 book described this principle as the fact that in any hierarchy, every employee tends to rise to his level of incompetence. It sounds like a joke, but makes total sense. If Bob is a great marketer, he is soon promoted to senior marketer. If he does well, he’s promoted to managing marketers. What happens now? If he’s mediocre as a manager, he can likely stay there forever. He may not like the fact he’s not getting promoted anymore and doesn’t like being mediocre, but is afraid of going back down the ladder, even though he might excel down there. He’s trapped. People who are trapped feel insecure (see above).
  9. They’re not assholes, they’re just insensitive or oblivious. Would a Vulcan make a good manager? Not really. He’d make smart choices, for sure, but empathy is a huge part of what a decent manager offers their team. Managers are often faced with tough decisions that will negatively affect people, and they make the best choice they can. But they forget to empathize with or explain their decisions such that those negatively effected by them understand. Or even better, forget to involve those people in the decision so they become participants and not victims. The failure to do this is a fast way to earn a reputation as an asshole, even if you’re doing what’s best for the team / company / world.
  10. Madly in love with themselves. Perhaps their Mom doted on them too much as children, or they got picked on in high school, whatever the reason, some people become infatuated with their power and fall in love with themselves. They put themselves in the center of everything because, emotionally, they need to be. The hole in their ego is so big, nothing can fill it, despite their pathological attempts to stuff bonuses, rewards, kudos and perks others deserve more into their stash. Megalomania is tragedy. It’s a good sign a person you despise has bigger problems with the world, than you have with them.
  11. They always were assholes. I knew a kid in elementary school who always seemed like a jerk. Even then it wasn’t quite his fault, he just naturally annoyed and bothered people. Why? I don’t know. Anyway, I met him recently, 25 years later, and guess what? He’s still a jerk. Some people have been, and probably always will be, assholes. They have to work somewhere. Better managed companies hire fewer of them.
  12. They took the promotion purely for money and status. In many organizations the only way to get higher status and more income is to become a manager. What if managers didn’t get paid more than the people they managed? Perhaps then more people would take the role simply because they wanted to be in that role, rather than because they primarily wanted more money.

Related:

The real work of writing

I’ve had a lousy January. I hope yours has been better than mine.

Recently I’ve rediscovered, during a week of deathmatch cage battles with the next book, that working through this feeling is where the real work is. When a week of writing sessions have gone poorly and faith is low, that’s when my spine, if I still have one, is revealed. To choose to keep working anyway even when it’s not going well. If I pick projects that are always easy, I’m not learning anything. If I don’t hit some walls on a project, I’m not sure I want to be doing them at all. This is a platitude at the beginning, easy to say and believe that you believe. But then you hit a rough patch, and life is all question marks.

For years I’ve collected pithy quotes about how to handle moments like this. They take up half a whiteboard in my office. Little sayings, some mine, some borrowed, for how to get over the various bumps that come with a writing life. But those quotes just sit on their ass. There is always still a choice: do I sit down again and try one more time, believing I’ll get further than the day before, or go watch TV? Play with the dogs? A thousand things seem suddenly seem all so inviting.

When things are going well the choice is easier. Writing wins cause it’s fun, personal, often therapeutic and rewarding. There’s no magic in that choice on the easy days. But on bad days like this one, when you can hear the blank page laughing from the other room, when the memories of writing a chapter, much less a book, feel like they must belong to someone else, what will I choose?

For big goals the bad days matter more than the good. Anyone can work on the good, easy, fun days, but the bad? Well, that’s the question. To believe I’m committed to the work, I have to show up on all days. Every day. And feel my feelings but not let them stop me from showing up at the desk and taking my swings. I’d rather strike out than not show up at the plate. If I’m not willing to strike out, then it’s time to find something else to do.

Using one of my old tricks, this missive has let me cheat my demons by writing about them, and perhaps now I can get back to work. Wish me luck.

The lost cult of Microsoft program managers

Some of you know I worked at Microsoft years ago (’94-’03) as what they call a program manager. In any other company the job would be known as team lead or project manager, and it was an awesome job.

When I was hired 1994 there was a cult around the role. Program Managers had a reputation for being people worthy of being afraid of for one reason: they knew how to get things done. If you got in their way, they would smile. And then eat you. They drove, led, ran, persuaded, hunted, fought and stuck their necks out for their teams with an intensity most people couldn’t match. The sort of people who eliminated all bullshit within a 10 foot radius of their presence. How to be this way, and do it without being an asshole, was one of the things I tried to capture in my book, Making things happen. All teams need at least one leader who has this kind of passion and talent regardless of where you work or what you’re working on.

But that cult has faded. I have many friends and a few clients at Microsoft, and talk with more through email and on the pmclinic discussion list, and I’m convinced true PMs are a dying breed. I suspect they were a dying breed before I started at the company and I was just lucky to be hired into a pocket still running strong. Group managers like Joe Belfiore, Hadi Partovi, Hillel Cooperman, and Chris Jones all created a landscape for PMs like me to drive and lead their teams, and made it possible for us to do a lot of good for our teams that no other role could do.

One change is the enormous growth of Microsoft since I was hired. I started in ’94 as employee #14,000 something, and now there are nearly 90,000. Bureaucracy, overhead and dead weight collect in big successful companies and Microsoft is no different. This makes it much harder to consolidate the kind of power a PM needs to behave the way I described above. The PM role has been stretched so thin there are PMs for everything, and if ever a position needs to be created that isn’t quite a marketing, programmer or tester position, but isn’t a leadership or management role, the PM label gets used anyway. Somehow it’s a crime for there to be more than 10 job titles at a company. I’m not sure why.

In many cases teams have so many PMs, and authority is so loosely distributed, than would should be simple decisions require a meeting of 8 or 10 or 15 people. Cycles of meetings on the theme of “are you ok with this? How about you? And you?” As if everyone deserves a vote on every decision. This kills momentum and wastes the value of what PMs can do. And as this goes on for years, with larger and larger staffs, no one knows what it’s like to have a clear, fast process for making basic decisions. Few remember what it feels like to be on team that has synergy, clarity, trust and focus, eliminating the need for hand-holding, triple level reconfirmations, and spending hours every week un-reversing decisions that should never have been reversed in the first place.

I hear from PMs who I suspect no longer recognize 3 hour meetings that are 100% guaranteed to be a complete waste of time, because many of their meetings are complete wastes of time. By the same token, I know PMs who work on teams that are entirely out of control, and failing in the marketplace, who think it’s normal for a team to be entirely out of control and failing in the marketplace. They’ve never seen anything else. And sadly in some cases, neither have their bosses, or (gulp) their VPs. They believe a PM is supposed to feel, much of the time, useless, ignored, and in the way. Instead of realizing that those feelings come from their failure, and the group managers failure to enable them, to do what the role was designed for.

I gave a lecture at Microsoft before I left in ’03 titled The problem with program managers that outlined many of these problems and what can be done to avoid them. All management roles run the risk of being wastes of space, and project management roles are no different. And if there’s interest I’ll pull some of those nuggets out into future blog posts.

But are there still surviving pockets of old school PMs? If so, I’d love to hear from you, at Microsoft or elsewhere.

Therapy and innovation hype!

Thanks to Tiff Fehr, I found this Insightful post over at Chris Fahey’s graphpaper.com about innovation hype and the misguided announcement by Nussbaum at Business week that innovation is over, and transformation is the new thing. Fahey writes:

what Nussbaum and the innovation cheerleaders have been talking about all along has not been about how innovative people can be more innovative. It’s been about how to take teams that cannot or will not innovate and getting them to actually come up with new ideas. Which is why, I think, he has chosen to zoom in on “transformation” as the key word. It’s always been about change.

In fact, I would go one step further and posit that what he’s really talking about is therapy. How to take a damaged or under-performing body and build it into something that works. To repair broken methodologies that produce the same-old solutions. To build up capabilities that have atrophied, or that may never have even existed. (Full post here)

I hope transformation does not become a buzzword or take off as a trend. I still believe the big movement should be about fundamentals: often we suck at the basics and failing companies or teams have a basic, fundamental problem that a leader needs to own and address. Until that happens, all the buzzwords, methods, consultants and cutting edge books in the world won’t do a thing.

I like Fahey’s use of therapy as a better description of what many organizations need, but it’s not masculine or caffeinated enough for the MBA/VP crowd to ever wave flags for it.

Dr. Seuss, wicked constraints, and creative thinking

catinhatOne interesting theme in the research I’ve done on creative thinking is the role constraints play in fueling creativity. Many people find this paradoxical: shouldn’t having infinite resources and freedom make creativity easier? Well, besides the fact that supplies of infinite resources are hard to find, there’s plenty of evidence creative people get fuel from constraints.

One favorite example comes from Dr. Seuss. The book Cat in The Hat, and many of the books that followed, were born out of a requirement to only user 250 different words.

In May 1954, Life magazine published a report on illiteracy among school children, which concluded that children were not learning to read because their books were boring. Accordingly, Geisel’s publisher made up a list of 348 words he felt were important and asked Geisel [aka Dr. Seuss] to cut the list to 250 words and write a book using only those words. Nine months later, Geisel, using 236 of the words given to him, completed The Cat in the Hat. This book was a tour de force – it retained the drawing style, verse rhythms, and all the imaginative power of Geisel’s earlier works, but because of its simplified vocabulary could be read by beginning readers. These books achieved significant international success and remain very popular. (From wikipedia)

Of course this isn’t to say that all constraints are good. Some constraints make a solution impossible. If I asked you to build me a spaceship to Saturn that cost $5.50 and have it done by noon tomorrow, it’d be insane to criticize your lack of ability to find a solution by saying you’re not creative enough. But on the other hand, JFK’s proclamation to go put a man on the moon by 1970 seemed impossible to many when he said it in 1962.

The challenge is knowing how to define problems such that they provide enough constraints to help creativity, but not so many that creativity, or any solution, is impossible. The skill of defining requirements, the PM jargon for defining constraints and goals, is all too rare skill that doesn’t get the respect it deserves.

(See also, do constraints help creative thinking?)

Thursday linkfest

  • The entire Prisoner TV show available online. One of the most wonderfully strange and creative television shows in history. It’s twilight zone meets James Bond. I hope this makes it to Netflix’s streaming service.
  • A visual history of 11 successful blogs. Always nice to see how famous/successful things both got their start and evolved over time. Lesson: nothing starts out great or perfect.
  • Health Month 2009. I love the making of holidays and using the calendar in interesting ways. Here’s one interesting way to start the year, using points to track positive/negative health activities.
  • Is it possible to be a modern renaissance man? Good thread on metafilter about the various notions of what it means to be a renaissance man, or polymath, and how modern technology makes it harder or easier.

Management for the self-employed

For years now I’ve been self-employed and I depend on my own motivation, scheduling abilities, etc. to make a living. I’m not a user of any fancy system or method for getting things done, and 95% of the time when I see elaborate advice on lifehacker.com or other productivity sites I know it won’t work for me.

Well today I came across a great post that approximates the system I use that I didn’t even think of as a system: The writing on the wall. Vero, at thatcanadiangirl.co.uk, says “It turns out that the best organization tools are a single sheet of paper and a calm brain.” I totally agree. This might not work if you bill clients hourly, but for less structured businesses like mine, something simple and reliable is all I need.

I don’t use her system exactly – but I do often start the day writing out my list of 5 or 6 things, and that list often includes 2 or 3 of the same things every day (Surprise: writing sessions is one of them). I write it on a post it, and stick it on my monitor, replacing the one from the day before. Whenever I feel lost or out of control, odds are I forgot to do this for the day. So I stop, make my list, and get back on track.

Here’s a photo of her list from her post – definitely head over there to read her full explanation of how her simple system works.

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Do you manage design projects? An event for you (Feb 5, SF)

Managing design projectsDesign and project management have a secret love affair that explains why good things happen. It’s only when the creatives and the PMs are working in sync that the best ideas and designs can make it out the door. What good is a great idea without a schedule that makes it possible? Why bother with a detailed schedule if it kills the creative energy of the entire team? It’s only when you master design & PM together that the good stuff makes it to customers.

Finally there’s an event focused on the crossovers between design and project management: Managing design projects, by Adaptive Path.

Here’s their description:

Whether you call it product management, program management, or project management, it all boils down to managing creative teams. If you are a product manager, program manager, or project manager for creative teams, this is a prime opportunity to join peers for a day of inspiration, education and networking, removed from the hustle and distraction of your working life.

It’s a one day event, recession approved pricing at $245 (if you reg before Jan 15). The full agenda is here, with sessions on new methods, tools, agile, conflict resolution and more. I’m excited to be doing the morning keynote, as I’m beyond crazy about the importance of this whole line of thinking. Hope to see you there.

When: Feb 5th, 2009
Where: Fort Mason Center, San Francisco, CA, USA
Why: This is more important than learning about design or project management alone.

Register for Managing Design Projects here.